6.5 ARCHITECTURAL AND TECHNICAL DRAWINGS, PHYSICAL DESCRIPTION AREA

6.5A. Preliminary rule

6.5A1. Scope

See 1.5A1.

6.5A2. Punctuation

For instructions on the use of spaces before and after prescribed punctuation, see 1.0C.
Precede this area by a full stop, space, dash, space or start a new paragraph. ¹
Precede other physical details by a colon.
Separate each part of the description of other physical details by a comma, conjunction, or preposition.
Precede dimensions by a semicolon.
Precede each statement of accompanying material by a plus sign.
Enclose physical details of accompanying material in parentheses.

6.5A3.

In presenting information in the physical description area, follow the instructions set out in 1.5A3-1.5A5.

6.5B. Extent of descriptive unit (including specific material designation)

6.5B1.

At all levels of description, record the extent of the unit being described² by giving the number of physical units that comprise it. Use arabic numerals followed by one of the terms recommended listed below.

• architectural drawing
• diagram
• model
• presentation panel
• sketchbook
• technical drawing

62 architectural drawings

1 technical drawing

If greater specificity than that provided by the above list of terms is required, or if none of the terms listed is appropriate, give the specific name as concisely as possible.³

1 architectural elevation

If the parts of the unit being described are very numerous and the exact number cannot be readily ascertained, give an approximate number.

ca. 1,780 architectural drawings and other material

Optionally, i) record the number of volumes, portfolios, etc.

1 v.

or, ii) record the linear or cubic measurement followed by one of these phrases: of architectural drawings, of technical drawings, or of architectural and technical drawings.

0.7 m³ of architectural drawings

4 m of technical drawings

If the general material designation is used (see 6.1C), omit architectural and/or technical from the specific material designation.

0.7 m³ of drawings

4 m of drawings

Optional addition. If a further measure of extent is required, add such information (e.g., boxes, frames, item contents, pagination) in parentheses after the term of measurement.

1 v. (162 leaves of plates)

1 portfolio (6 folded leaves of plates)

1 v. (112 p.)

6.5B2.

When the unit being described contains parts that fall into three or fewer special classes of material, give the physical extent, including the specific material designation, for each special class of material.

10 architectural drawings. – 5 technical drawings

Optional addition. If more detail is desired, give a separate and complete physical description for each special class of material.

10 architectural drawings : col., mylar ; 50 x 25 cm or smaller

5 technical drawings : blueprint ; 25 x 42 cm

6.5B3.

When the unit being described contains parts that fall into more than three special classes of material, give the physical extent and the specific material designation of the most predominant followed by the phrase and other architectural and technical drawing and describe the remaining material in a note (see 6.8B11). Omit other physical details and dimensions in this area.

3614 architectural drawings and other architectural and technical drawing
Note: Also includes 65 microfiches, 36 photographs and 20 maps

Optional addition. If more detail is desired, give a separate and complete physical description for each special class of material.

6.5B4. Accruals.

For architectural and technical materials described at an aggregate level of description, e.g., an open fonds or series, give the extent including the specific material designation as instructed in 1.5B4. ⁴

300 architectural drawings
Note: Accruals are expected

or architectural drawings
Note: Accruals are expected

500 technical drawings
Note: Accruals are expected

or technical drawings
Note: Accruals are expected

6.5B5. Optional addition. Multiple drawings on one or more sheets.

If there is more than one drawing on a sheet, give the number of complete drawings and the number of sheets.

4 architectural drawings on 1 sheet

10 technical drawings on 1 sheet

12 architectural drawings on 6 sheets

If drawings are on two or more sheets but so designed that they could be fitted together to form one or more drawings, give the number of completed drawings followed by the number of sheets.

1 architectural drawing on 2 sheets

13 technical drawings on 7 sheets

6.5B6. Overlays.

If the unit being described is comprised of base drawing(s) with overlays, or consists only of overlays, give the total number of drawings preceding the specific material designation. Give the number of base drawings and the number of overlays, enclosed in parentheses, following the specific material designation. This rule is optional above the item level of description.

1 architectural drawing (1 base, 3 overlays)

260 architectural drawings (with overlays)

10 architectural drawings (9 with overlays)

6.5B7.

If an architectural or technical drawing falls within the scope of another chapter (e.g., microforms), give the physical details prescribed in the current chapter in the Scope and content (see 6.7D), or in a note (see 6.8B11), as appropriate.

6.5C. Other physical details

6.5C1.

At all levels of description, give the following details, as appropriate, and if readily ascertainable, in the order set out here:

• layout
• method of production or reproduction
• medium
• material
• colour
• illustration
• mounting

7 architectural drawings : 6 blueline prints, 1 blackline print

16 architectural drawings : 4 ink on tracing paper and 12 blueline prints

48 architectural drawings : 43 blueline prints (14 in col.), 5 blackline prints

6 architectural drawings : pencil and pen on tracing paper

41 architectural drawings : 34 on tracing paper, 6 blackline prints (4 in col.), 1 brownline print

1 architectural drawing : blueline print

10 architectural drawings : pencil and ink, on tracing paper, 1 photocopy reverse image

15 architectural drawings : pencil (11 on tracing paper)
(The other 4 are on regular paper)

6 architectural drawings : blueline prints, hand col.

Combine the above details, if required, to avoid ambiguity, in the order which makes the most sense.

12 architectural drawings : 4 pencil and pen on tracing paper (1 in col.), 3 blackline prints, 5 brownline prints

If more detail is required, give it in the Scope and content (6.7D) or in a note (see 6.8B11).

64 architectural drawings
Note: Project includes 38 in ink and pencil on tracing paper (4 in col.); 16 blueline prints; 7 negative image reproductions and 2 photographs. One item is on a mixed base, including tissue paper, ozalid paper and photographic paper

6.5C2. Layout.

At the item level, give the layout of the drawing(s), etc., on the recto and/or the verso of the sheet(s) using back-to-back as appropriate.

2 technical drawings on 1 sheet : back-to-back

6.5C3.

Method of production or reproduction. For drawings which have been reproduced or published, give the method of production or reproduction if considered significant. For photomechanical reproductions either use the generic name of the process (e.g., blueprint, diazo) or give a general term (e.g., reproduction).

354 technical drawing : some reproductions

6 architectural drawings : negative-image reproductions

Use ms., mss. or print only if it is not evident from the rest of the description.

1 v. (112 p.) : ms., col. ill. (some folded), col. maps (some folded)

For drawings, etc., plotted or printed directly by a computer, use computer printout.

1 architectural drawing : computer printout

If the unit has been annotated, use annotations, if desired.

1 technical drawing : blueprint, ms. annotations

1 architectural drawing : ms. annotations

1 architectural drawing : diazo, ms. annotations

6.5C4. Medium.

If desired, give the medium (e.g., watercolour, pastels, felt-tip pen, pencil, ink) used to draw and colour manuscript drawings. If a reproduced drawing is hand coloured, the medium used for the colouring may be recorded after the indication of colour (see 6.5C6).

4 architectural drawings : pencil, on tracing paper

9 architectural drawings : pencil and ink, on tracing paper (2 in col.)

6 architectural drawings : pen and pencil, 5 on tracing paper, 1 on mylar

1 architectural drawing : blueprint, hand col. (pencil crayon)

6.5C5. Material.

Give the material of which the unit being described is made if considered to be significant (e.g., if on a substance other than opaque paper).

6 architectural drawings : pencil on mylar

53 architectural drawings : 38 ink and pencil on tracing paper (1 in col.), 8 brownline prints (5 in col., 3 on cardboard, 5 dry-mounted), 6 blackline prints and 1 mylar

6.5C6. Colour.

If the unit being described is coloured or partly coloured (i.e., has two or more colours), indicate this if it is not apparent from, or implied in other parts of the physical description (e.g., media such as watercolour, pastels imply the use of colour).

9 architectural drawings : pencil and ink, on tracing paper (2 in col.)

If a reproduced drawing is hand coloured, indicate this.

6 architectural drawings : blueline prints, hand col. (felt-tip pen)

Describe coloured illustrations as such.

6.5C7. Illustrations.

Record the use of illustrations when architectural or technical drawings are enhanced by them (e.g., photographs, sketches, etc., on or attached to the drawings).

1 presentation panel : ill.

6.5C8. Mounting.

If the unit being described is mounted (at or after creation), indicate this.

6.5D. Dimensions

6.5D1. General rule.

If appropriate, at all levels of description, give the dimension(s) of the physical units being described. Give the dimensions of specific forms of architectural and technical drawings and/or containers as instructed in the following rules.

Optionally, give the dimensions of containers alone in the form height x width x depth as appropriate.

6.5D2. Architectural and technical drawings.

For architectural and technical drawings, give the height x width in centimetres of the entire sheet, support, etc.⁵, to the next whole centimetre up (e.g., if a measurement is 37.1 centimetres, give it as 38 cm). Optionally, give the dimensions to the nearest millimetre.

If the unit being described contains sheets, supports, etc., of two sizes, give both.

; 36 x 89 cm and 41 x 89 cm

If there are more than two sizes, give the smallest or smaller and the largest or larger size, separated by a hyphen.

; 23 x 26 cm-51 x 49 cm

Optionally, give the greatest height of any of them followed by the greatest width of any of them and or smaller.

; 60 x 90 cm or smaller

; 36 x 36 cm or smaller

Optionally, add to the dimensions statement, the predominant sizes or the range of predominant sizes enclosed in parentheses.

6.5D3. Rolled drawings.

Optionally, if the drawings are too large or too numerous to be measured flat, record only the length of the roll(s) and if desired, the diameter of the roll, specified as such.

6.5D4. Folded drawings, etc.

Optionally, if the drawings are folded and will remain folded, give the sheet(s) size in folded form following the size of the sheet(s), etc.

6.5D5. Sheet sizes.

If a drawing is on more than one sheet designed to fit together to form one drawing, give the dimensions of the complete drawing followed by the dimension of the sheets. If such a drawing is mounted, give the dimensions of the whole drawing alone.

1 architectural drawing on 2 sheets ; 76 x 100 cm, on sheets 76 x 50 cm

6.5D6. Sight measurements and framed items.

When a part of the unit being described is not visible because of a non-removable mat, frame, or other integral container or mounting, give the sight measurements followed by the word sight in parentheses. Optionally, add the dimensions of the mat, frame, etc., specified as such.

6.5D7. Volumes, etc.

Give the height of the volume, etc., in centimetres, to the next whole centimetre up (e.g., if a volume measures 17.2 centimetres give 18 cm). Measure the height of the binding, if bound, and not the height of the drawings. If the width of the volume is less than half the height or greater than the height, give the height x width.

1 v. ([7] leaves) : some in pencil, some watercolour ; 12 x 24 cm

Optionally, if there is more than one volume, give the greatest height of any of them followed by the greatest width of any of them and or smaller.

6.5D8. Models.

If a model is in more than one piece, give the dimensions of the assembled model. Optionally, add the dimensions of the pieces. If the pieces are of differing sizes, give the dimensions of the larger piece followed by or smaller.

; 51 x 70 x 1 cm

6.5D9. Optional addition. Containers.

If the unit being described is in a container, name the container and give its dimensions either after the dimensions of the unit being described or as the only dimensions.

1 model : col., wood and styrofoam ; in plexiglass container 32 x 20 x 14 cm

6.5E. Accompanying material

6.5E1.

Give details of accompanying material as instructed in 1.5E1.