4.0A. Preliminary rule

4.0A1. Scope

The rules in this chapter may be used to describe graphic materials that constitute a fonds or a part thereof as instructed in 1.0A1. Graphic materials are defined as documents in the form of pictures, photographs, drawings, watercolours, prints, and other forms of two-dimensional pictorial representations. The rules cover the description of most two-dimensional graphic materials, whether intended to be viewed by reflected or transmitted light.

For multiple media fonds, see chapter 2. For cartographic materials, see chapter 5. For architectural and technical drawings, see chapter 6. For graphic materials in electronic form, see chapter 9. For graphic materials on microform, see chapter 10.

4.0A2. Multilevel description

For instructions on the use of multilevel description for preparing descriptions of a fonds and its parts, see 1.0A2.

4.0B. Sources of information

4.0B1.

Chief source of information. The chief sources of information for graphic materials are as follows: 1

  1. for a fonds, all of the material in the fonds;
  2. for a series, all of the material in the series;
  3. for a file, all of the material in the file, including the file folder(s) or other container;
  4. for an item, prefer in this order:
  5. information found on the title page, caption, colophon or opening and/or closing credit screens (if any of these exist);
  6. the item itself.

4.0B2. Prescribed sources of information

The prescribed source(s) of information for each area of description of graphic materials is set out below. Enclose information taken from outside the prescribed source(s) in square brackets, unless otherwise instructed in specific rules.

AREA PRESCRIBED SOURCES OF INFORMATION
Title and statement of responsibility Chief source of information
Edition Chief source of information
Date(s) of creation, including publication, distribution, etc. Chief source of information
Physical description Any source
Publisher’s series Chief source of information
Archival description Any source
Note(s) Any source
Standard numbers Any source

4.0C. Punctuation

For the punctuation of the description as a whole, see 1.0C.
For the prescribed punctuation of elements, see the following rules.

4.0D. Levels of detail in the description

See 1.0D. When describing a filmstrip or artist’s series at the first level of detail, include the elements prescribed in 1.0D3, if appropriate.

4.0E. Language and script of the description

See 1.0E.

4.0F. Inaccuracies

See 1.0F.

4.0G. Accents and other diacritical marks

See 1.0G.

  1. For all levels of description other than the item (fonds, series, file) the chief source of information for a sub-division is the same as the chief source for that level. ↩

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