12.0A. Preliminary rule

12.0A1. Scope.

Philatelic records are defined as:

  1. postage stamps, postal stationery, or other material created and/or used to signify pre-payment or payment due for postal services
  2. stamps or labels resembling the material described above, but which have no postal value
  3. cancellations or other markings created and/or used by a postal administration to show evidence of postal usage
  4. material bearing one or more of the items described above.

These records include postage stamps, postal stationery items, postal covers, revenue stamps, labels, international reply coupons, and postal markings. Also included in the scope of this chapter are the printed pre-production materials created as part of the design process for the philatelic products.

The rules in this chapter may be used to describe issued or unissued philatelic records which constitute a fonds or a part thereof.

For records falling within the scope of other chapters but presenting philatelic information (e.g., pictures or photographs of a stamp created as part of the design process), consult the rules in this chapter in conjunction with those of the chapter appropriate to the records.

For multilevel description of philatelic records, see also chapter 1. For multiple media fonds, see chapter 2.

12.0B. Sources of information

12.0B1. Chief source of information.

The chief sources of information for philatelic records are as follows:1

  1. for a fonds, all of the material in the fonds;
  2. for a series, all of the material in the series;
  3. for a file, all of the material in the file, including the container;
  4. for an item, prefer in this order, information found (a) on the item itself, or (b) on the container.

12.0B2. Prescribed sources of information.

The prescribed source(s) of information for each area of description of philatelic records is set out below. Enclose information taken from outside the prescribed source(s) in square brackets, unless otherwise instructed in specific rules.

AREA PRESCRIBED SOURCES OF INFORMATION
Title and statement of responsibility Chief source of information
Edition Chief source of information
Issue data Chief source of information
Date(s) of creation, including publication, distribution etc. Chief source of information
Physical description Any source
Publisher’s series Chief source of information, information published by the publisher, creator, etc.
Archival description Any source
Note(s) Any source
Standard number Any source

12.0C. Punctuation

For the punctuation of the description as a whole, see 1.0C.
For the prescribed punctuation of elements, see the following rules.

12.0D. Levels of detail in the description

See 1.0D.

12.0E. Language and script of the description

See 1.0E.

12.0F. Inaccuracies

See 1.0F.

12.0G. Accents and other diacritical marks

See 1.0G.

  1. For all levels of description other than the file and item (fonds, series) the chief source of information for a sub-division is the same as the chief source for that level. ↩

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