10.7 RECORDS ON MICROFORM, ARCHIVAL DESCRIPTION AREA

10.7A. Preliminary rule

10.7A1. Scope

See 1.7A1.

10.7A2. Punctuation

Precede each element of description by a full stop, space, dash, space or start a new paragraph for each element of description.
Separate introductory wording of an element of description from the main content by a colon followed but not preceded by a space.

10.7A3. Form of presentation of information.

Follow the instructions set out in 1.7A4.

10.7A4. Citations in the archival description area.

Follow the instructions set out in 1.7A5.

10.7B. Administrative history / Biographical sketch

10.7B1. Administrative history.

Give a concise administrative history as instructed in 1.7B1.

10.7B2. Biographical sketch.

Give a concise biographical sketch as instructed in 1.7B2.

10.7C. Custodial history.

Give the history of the custody of the unit being described as it existed in its original¹ form before its copying to microform, the details of its copying to microform, and the custody of the microform thereafter. If the originals were destroyed, record the date and authority for their destruction, insofar as they can be ascertained.

Letterpress copies were microfilmed in 1958. The original letterpress copies were destroyed due to their illegibility

Microfilmed by the Department. Originals were destroyed by the National Archives in accordance with the Department’s approved Appraisal and Disposition Schedule in 1982

10.7D. Scope and content.

Give the scope and content as instructed in 1.7D.