5.5 CARTOGRAPHIC MATERIALS, PHYSICAL DESCRIPTION AREA

(CM 5)

5.5A. Preliminary rule

5.5A1. Scope

(CM 5A)

5.5A2. Punctuation

For instructions on the use of spaces before and after prescribed punctuation, see 1.0C.
Precede each occurrence of this area by a full stop, space, dash, space.¹
Precede other physical details by a colon.
Separate each part of the description of other physical details by a comma, conjunction, or preposition.
Precede dimensions by a semicolon.
Precede each statement of accompanying material by a plus sign.
Enclose physical details of accompanying material in parentheses.

5.5A3.

In presenting information in the physical description area, follow the instructions set out in 1.5A3-1.5A5.

5.5A4.

If a cartographic unit falls within the scope of another chapter (e.g., microforms), give the physical details prescribed in this chapter in the Scope and content (see 5.7D), or in a note (see 5.8B11), as appropriate.

5.5B. Extent of descriptive unit (including specific material designation)

5.5B1.

At all levels of description, record the extent of the unit being described by giving the number of the physical units in arabic numerals followed by the specific material designation. A selective list of specific material designations is given below.²

atlas
diagram
globe
map
model
profile
remote-sensing image
section
view

(CM5B1a, Application)

829 maps

5 atlases

11 remote-sensing images

If the parts of the unit being described are very numerous and the exact number cannot be readily ascertained, give an approximate number.

(CM 5B1b)

ca. 3,000 maps

ca. 24,000 maps

ca. 9,200 maps

Optionally, if it is impracticable to produce a count for each specific material designation (e.g., the unit consists of numerous maps, profiles, sections, etc.), give the total number followed by cartographic items.

ca. 1,500 cartographic items

Optionally, i) record the number of containers, rolls, or remote sensing reels, etc. (if desirable, give the dimensions of the containers, rolls, or remote sensing reels at 5.5D1).

1,625 remote-sensing reels

1,283 boxes

1,270 rolls

or, ii) record the linear or cubic measurement followed by the phrase of cartographic material. If the general material designation is used (see 5.1C), omit the phrase of cartographic material.

0.7 m³ of cartographic material

1.3 m of cartographic material

Optional addition. If a further measure of extent is required, add such information (e.g., boxes, frames, item contents) in parentheses after the term of measurement.

1,625 remote-sensing reels (ca. 325,000 fr.)

1,270 rolls (ca. 6,000 maps)

0.7 m³ of cartographic material (71 maps)

1.3 m of cartographic material (ca. 120 maps)

8 boxes (675 maps)

40 boxes (85 maps)

1,283 boxes (ca. 14,000 maps)

3,000 remote-sensing images (3.5 m)

5.5B2.

When the unit being described contains parts that fall into three or fewer special classes of material, give the physical extent, including the specific material designation, for each special class of material.

12 maps. – 2 remote-sensing images

2 maps. – 2 profiles. – 1 section

19 maps. – 2 remote-sensing images

Optional addition. If more detail is desired, give a separate and complete physical description for each special class of material.

19 maps : some mss., most col. ; 56 x 82 cm or smaller, on sheets 71 x 93 cm or smaller

2 remote-sensing images ; 17 x 22 cm

5.5B3.

When the unit being described contains parts that fall into more than three special classes of material, give the physical extent and the specific material designation of the most predominant followed by the phrase and other cartographic material and describe the remaining material in a note (see 5.8B11). Omit other physical details and dimensions in this area.

Optional addition. If more detail is appropriate, give a separate and complete physical description for each special class of material.

5.5B4. Accruals.

For cartographic material described at an aggregate level of description, e.g., an open fonds or series, give the extent including the specific material designation as instructed in 1.5B4. ³

158 maps
Note: Further accruals are expected

maps
Note: Since 1964, ca. 50 maps have been transferred to the archives on an annual basis

5.5B5. Multiple maps, etc.⁴, on one or more sheets.

If a map, or other two- dimensional cartographic item is drawn/printed in two or more segments on one sheet (same side or recto and verso) designed to fit together to form one map, etc., describe it as follows:

(CM 5B2a)

1 map
(One map printed in 3 segments on the recto of one sheet)

1 map : both sides
(One map with 1 segment on the recto and 1 segment on the verso)

If there is more than one map, etc., on a sheet, give the number of complete maps, etc., and the number of sheets.

(CM 5B2b)

4 maps on 1 sheet

10 sections on 1 sheet

If maps, etc., are on two or more sheets but so designed that they could be fitted together to form one or more maps, etc., give the number of completed maps, etc., followed by the number of sheets.

(CM 5B2a, 5B2b)

1 map on 2 sheets

13 maps on 7 sheets

If the unit being described consists of a number of sheets each of which has the characteristics of a complete map (e.g., a contiguous area map series), give the extent as instructed in 5.5B1.

(CM 5B2c)

136 maps

5.5B6. Overlays.

If the unit being described is comprised of base map(s) with overlays, or consists only of overlays, give the total number of maps preceding the specific material designation. Give the number of base maps and the number of overlays, enclosed in parentheses, following the specific material designation. This rule is optional above the item level of description.

7 maps (7 bases, 12 overlays)

1 map (6 overlays) (The six overlays together constitute the map, there is no base map as such)

5.5C. Other physical details

(CM 5C)

5.5C1.

If appropriate, at all levels of description, give the following details, as appropriate, and if readily ascertainable, in the order set out here:

layout on recto and verso
method of production or reproduction
medium
illustration and number of maps in an atlas
colour
material
mounting

1 map on 2 sheets : col., mounted on cardboard

1 map : ms., col., linen

3 maps : photocopies, hand col.

If more detail is required, give it in the Scope and content (5.7D) or in a note (see 5.8B11).

1,500 items : most mss., some photocopies, some col.
Note: Includes blueprints, diazo prints and lithographs and mss. items in pencil and/or ink, on linen, paper or mylar.

If required, at the fonds, series or file level, combine the above details to avoid ambiguity, in the order which makes the most sense.

5.5C2. Layout.

Give the layout of the map(s), etc., on the recto and/or the verso of the sheet(s) using both sides, or back-to-back as appropriate. Apply this rule only when all the items in the unit being described have the same layout.

maps : both sides, col.

2 maps on 1 sheet : back-to-back

5.5C3. Production.⁵

Give the method of production (other than printing) or reproduction, if considered significant. For manuscript cartographic materials use ms. or mss. as appropriate. For photomechanical reproductions either use a general term (e.g., photocopy), or give the generic name of the process (e.g., blueprint, diazo, white print).

1 map : ms.

354 maps : some mss., some blueprints

For maps, etc., plotted directly by a computer, use computer printout.

1 map : computer printout

For remote-sensing images on a photographic base, or for microforms, indicate if the unit being described is a negative.

1,625 remote-sensing reels (ca. 325,000 fr.) : negative

3,000 remote-sensing images : glass negatives

If the unit has been annotated, use annotations, if desired.

1 map : blueprint, ms. annotations

1 map : ms. annotations

Optionally, at the fonds, series and file levels of description, use the term printed, as appropriate.

5.5C4. Medium.

If desired, give the medium (e.g., pencil, ink) used to draw and colour manuscript cartographic materials. If a printed work or photomechanical reproduction is hand coloured, the medium may be recorded after the indication of colour (see 5.5C6).

1 map : hand col. in pencil

1 map : ms., col. in pencil crayon

5.5C5. Illustrations, number of maps.

Record the use of illustrations, and give the number of maps in an atlas.⁶

1 atlas (60 p.) : ill., 33 maps

5.5C6. Colour.

If the unit being described is coloured or partly coloured (i.e., has two or more colours) indicate this. Disregard coloured matter outside the border of a map, etc.

(CM 5C3)

180 maps : col.

1 globe : col.

1 map : ms., col.

1 map : ms., ink, col.

16 maps : ozalid prints (some col.)

1 map : computer printout, col.

If a printed work or photomechanical reproduction is hand coloured, indicate this.

(CM 5C3)

1 map : hand col.

Describe coloured illustrations as such.⁷

1 map : ill. (some col.)

1 atlas (viii, 136 p.) : ill. (some col.), 61 col. maps

5.5C7. Material.

Give the material of which the unit being described is made, if considered to be significant (e.g., if on a substance other than paper).

(CM 5C4)

1 map : ms., col., on tracing linen

maps : mss., some col., some on tracing linen

54 maps : mss., col., pencil and ink on mylar

1 map : ms., pencil on tracing paper

1 globe : col., wood

1 map : col., silk

1,625 remote-sensing reels (ca. 325,000 fr.) : negative, acetate ; 15 cm diam.

3,000 remote-sensing images : glass negatives ; 14 x 19 cm

5.5C8. Mounting.

If the unit being described is mounted (at or after creation), indicate this. Indicate the mounting of a globe.

(CM 5C5)

1 map : mounted on muslin

1 map : blueprint, mounted on linen

1 globe : col., wood, mounted on brass stand

5.5D. Dimensions⁸

(CM 5)

5.5D1.

If appropriate, at all levels of description give the dimension(s) of the physical units being described. Give the dimensions of specific forms of cartographic material and/or containers as instructed in the following rules.

Optionally, give the dimensions of containers alone in the form height x width x depth as appropriate.

(CM 5D5)

60 boxes ; 11 x 11 x 122 cm

5.5D2. Two-dimensional cartographic items.

For two-dimensional cartographic items, give the height x width in centimetres, to the next whole centimetre up (e.g., if a measurement is 37.1 centimetres, give it as 38 cm).

Optionally, for early and manuscript cartographic items, give the dimensions to the nearest millimetre.

Give the measurement of the face of the map, etc., measured between the neat lines.⁹ Give the diameter of a circular map, etc., and specify it as such. If a map, etc., is irregularly shaped, or if it has no neat line, or breaks through the neat line, or if it has bleeding or damaged edges, give the greater or greatest dimensions of the map itself. If it is difficult to determine the points for measuring the height and the width of the map, etc., (e.g., when the shape is extremely irregular, or when it was printed without one or more of its borders, or when it lacks one or more of its borders), give the height x width of the sheet specified as such.

(CM 5D1a-e)

; 129 x 150 cm

; 50 cm in diam., on sheet 61 x 55 cm

If the unit being described contains maps, etc., of two sizes, give both. If there are more than two sizes, give the greatest height of any of them followed by the greatest width of any of them and or smaller.

; 44 x 55 cm and 48 x 75 cm

; 60 x 90 cm or smaller

Optionally, give the smallest or smaller and the largest or larger size, separated by a hyphen.

(CM 5D1k)

; on sheets 22 x 45 cm-80 x 102 cm

Optionally, add to the dimensions statement, the predominant sizes or the range of predominant sizes enclosed in parentheses.

; 83 x 170 cm or smaller (most 57 x 75 cm or 59 x 83 cm)

; 170 x 254 cm or smaller (most 24 x 52 cm or 60 x 75 cm)

5.5D3. Rolled maps, etc.

Optionally, if the cartographic materials are rolled and will remain rolled, add the length of the roll(s), and, if desired, the diameter of the roll, specified as such. If the materials are too large or too numerous to be measured flat, record only the dimension(s) of the rolls.

; roll 28 x 7 cm in diam.

; rolls 110 cm or smaller

5.5D4. Folded maps, etc.

Optionally, if the cartographic materials are folded and will remain folded, give the sheet size in folded form as well as the size of the map, etc. (e.g., if it is printed with an outer cover within which it is intended to be folded, or if the unit itself contains a panel or section designed to appear on the outside when the sheet is folded). If the materials are too numerous to be measured flat, record only the dimensions as folded.

(CM 5D1h)

; 64 x 82 cm, folded to 23 x 12 cm

; folded to 33 x 21 cm or smaller

5.5D5. Sheet sizes.

If the maps, etc., are on sheets of two sizes, give both sets of dimensions. If they are of more than two sizes, give the greatest height of any of them followed by the greatest width of any of them and or smaller.

(CM 5D1k)

; sheets 44 x 55 cm and 48 x 75 cm

; sheets 100 x 90 cm or smaller

5.5D5a.

If a map, etc., is on one or more sheets in two or more segments designed to fit together to form one map, etc., give the dimensions of the complete map, etc., followed by the dimension of the sheet(s). If such a map, etc., is mounted, give the dimensions of the whole map, etc., alone. This rule does not apply to contiguous series maps. Optionally, if the sheets are numerous, and the assembly of them results in an irregularly shaped map, and if measuring that assembled map is very difficult, record the dimensions of the largest sheet followed by or smaller if appropriate.

(CM 5D1f)

1 map on 2 sheets ; 68 x 88 cm, on sheets 76 x 50 cm

1 map : col. ; 144 x 22 cm, on sheet 55 x 64 cm
(One map printed in three side-by-side segments on the same side of one sheet)

5.5D5b.

If the size of either dimension of a map, etc., is less than half the same dimension of the sheet on which it is printed/drawn or if there is substantial additional information on the sheet (e.g., ancillary maps, insets, legends, photographs, text), give the sheet size as well as the size of the map, etc.

(CM 5D1g)

; 20 x 31 cm, on sheet 42 x 50 cm

5.5D5c.

If the unit being described is printed on both sides of the sheet at a constant scale, give the dimensions of the map, etc., as a whole, and give the sheet size. If such a map, etc., cannot conveniently be measured, give the sheet size alone.

(CM 5D1j)

1 map : both sides ; 45 x 80 cm, on sheet 50 x 44 cm

1 map : both sides ; on sheet 45 x 30 cm

5.5D5d.

Optionally, add the sheet size to the dimensions prescribed by the preceding rules, as deemed appropriate.

4 maps on 1 sheet : col. ; 36 x 38 cm or smaller, on sheet 76 x 86 cm

5.5D6. Atlases.

Give the height of the volume(s) in centimetres, to the next whole centimetre up (e.g., if a volume measures 17.2 centimetres give 18 cm). Measure the height of the binding if the volume is bound. Otherwise, measure the height of the item itself. If the volume measures less than 10 centimetres, give the height in millimetres.

1 atlas (xii, 100, 32 p.) : 100 col. maps ; 29 cm

If the volumes in a multivolume set differ in size, give the smallest size and the largest size, separated by a hyphen.

(CM 5D2)

; 24-28 cm

5.5D7. Relief models.

For models, give the height x width in centimetres as instructed in 5.5D1, and optionally add the depth.

(CM 5D3)

; 51 x 70 x 1 cm

5.5D8. Globes.

Give the diameter of a globe, specified as such.

(CM 5D4

1 globe : steel, mounted on steel stand ; 8 cm in diam.

5.5D9. Optional addition. Containers.

Give both the dimensions of the specific form of cartographic material being described and the container dimensions, specified as such.