4.8A. Preliminary rule

4.8A1. Scope

See 1.8A1.

4.8A2. Punctuation

Precede each note by a full stop, space, dash or start a new paragraph.
Separate introductory wording from the main content of a note by a colon followed but not preceded by a space.

4.8A3. Form of presentation of notes

See 1.8A4.

4.8A4. Notes relating to reproduced material

See 1.8A5.

4.8B. Notes

Make notes as instructed in 1.8B and the following subrules.

4.8B1. Variations in title.

Make notes on variant titles as instructed in 1.8B1.

Previously known as: Copyright collection
(Title proper is Canada Patent and Copyright Office fonds)

Photographs later published as a series entitled Views of Halifax

4.8B2. Source of supplied title proper.

Indicate the source of a supplied title proper as instructed in 1.8B2.

Title appears in photographer’s handwriting on verso of another copy of the photograph

4.8B3. Parallel titles and other title information.

Make notes on parallel titles and other title information as instructed in 1.8B3.

4.8B4. Continuation of title.

Complete the transcription of the formal title proper and/or other title information as instructed in 1.8B4.

Title continues: … by the grace of God kinge of England Scotland France and Ireland defender of the faith, &c.

4.8B5. Caption.

Transcribe a caption, heading, or motto if different from the title recorded in the title and statement of responsibility area.

4.8B6. Statement(s) of responsibility.

Make notes on any statement(s) of responsibility as instructed in 1.8B5.

Photograph hand-coloured by Elva MacAskill

After drawings by Daniel Wadsworth

Director, Margaret Westcott; producer, Hans Moller; layouts, Keith Packwood; artist, Peter Whalley; scripting, Mark Slade; pedagogical advisor, Richard Bowles; Walter Coulthard; Morris Patt; Ruth Foster; John Gillett; Blanche Snell

4.8B7. Signatures and inscriptions.

Make notes on signatures, inscriptions, or monograms, etc., which appear on the unit being described. Indicate where such signatures and inscriptions appear.

Inscribed in pencil on upper right corner of front endpaper: R.S. Cassels, Xmas 1894, Toronto

Inscribed in pencil, recto, lower right: Allan / Make thinner / & we’ve got it. / Jim

4.8B8. Attributions and conjectures.

Make notes on authors to whom the unit being described has been attributed as instructed in 1.8B6.

Variously attributed to Mathew B. Brady and Timothy O’Sullivan

Possibly photographed by Notman Studio

4.8B9. Edition.

Make notes relating to the edition as instructed in 1.8B7. Include the number of an item within an edition. When citing a catalogue raisonné, put the state, edition, and related notations in parentheses immediately after the reference.

Limited edition of 100 copies

Edition: 95/100

4.8B10. Date(s) of creation, including publication, distribution, etc.

Make notes on dates as instructed in 1.8B8.

First issued in 1967

4.8B10a. Date(s) of accumulation.

Makes notes relating to the date(s) of accumulation of the unit being described as instructed in 1.8B8a.

4.8B11. Physical description.

Make notes on important physical details that are not included in the physical description area, or elsewhere in the description, especially if these affect the use of the unit being described. See also 1.8B9.

Sheet trimmed to plate mark

Also includes 10 photographs, 6 drawings, 3 filmstrips and 1 painting (oil on canvas)

Make notes to distinguish between different generations of material, e.g., between vintage and modern or contemporary photographs.

Modern silver gelatine print from original negative made 1915

Modern photographs from copy negatives of the original photographs

Make notes about important colour characteristics of the unit being described that are not included in the physical description area. Make an explanatory note about hand colouring when it is known to have been done after the image was originally issued. If important, enumerate the number of colours (stones) in a lithograph.

Hand colouring done in the 20th century

Printed in black, green, red, brown, gray, dark gray, ochre, dark brown and yellow

Describe watermarks, trademarks, studio imprints, remarques, etc., in relation to the printer, publisher, creator, owner, or the paper.

Photographer’s stamp on verso

Watermark: Fleur-de-lis

4.8B11a. Physical condition.

Make notes on the physical condition of the unit being described as instructed in 1.8B9a.

Emulsion flaking

4.8B11b. Conservation.

Make notes on any specific conservation treatment as instructed in 1.8B9b.

Print dismounted, tear repaired, and print remounted, 13 May 1979 Album pages were detached from their original bindings, encapsulated in Mylar, and rebound, 1988

4.8B11c. Accompanying material.

Make notes on accompanying material as instructed in 1.8B9c.

Accompanied by plot plan showing location of tombstones photographed

Accompanied by identification key

4.8B12. Publisher’s series.

Make notes on important details of publisher’s series as instructed in 1.8B10.

Originally issued in the publisher’s series: British steam trains

Publisher’s series title on container: Painters of Canada series
(Container bears a variant form of the publisher’s series title)

Artist’s series incomplete: nos. 6, 7, 10-15, 22, and 24 wanting

4.8B13. Alpha-numeric designations.

Make a note of any important numbers borne by the unit as instructed in 1.8B11.

Original negative no. 64260

4.8B14. Immediate source of acquisition.

Make notes on the immediate source of acquisition as instructed in 1.8B12.

Donated by John Meagher, brother of the artist, 1988

Purchased in 1978, in cooperation with the Nova Scotia Museum, with the assistance of a grant from the Minister of Communications under the terms of the Cultural Property Export and Import Act

Bequest of J.H.P. Daman, 1979

4.8B15. Arrangement.

Make notes on the arrangement as instructed in 1.8B13.

The photographer’s original arrangement and most of his numbering system have been lost, due to rearrangement and re-numbering of his negatives by two successive owners. An employee of one of these later owners randomly numbered and listed the negatives, which, for sake of convenience, the Archives has retained as its system of arrangement and numbering

4.8B16. Language.

Make notes on the language of the unit being described as instructed in 1.8B14.

Captions on verso in English, French, German, Spanish, Dutch, and Russian

4.8B17. Originals and reproductions

4.8B17a. Location of originals.

Make notes on the location of originals as instructed in 1.8B15a.

Original nitrate negatives, from which copies were made, were destroyed due to serious deterioration

Original glass plate negatives are held by the Bailly family, Lunenburg, N.S.

4.8B17b. Availability of other formats.

Make notes on the availability of other formats as instructed in 1.8B15b.

Selected images also available on optical disc

Selected photographic reproductions available

4.8B18. Restrictions on access, use, reproduction and publication.

Make notes on restrictions as instructed in 1.8B16.

Copyright: Expired
Restricted: Donor’s written permission required for reproduction
Access to original album restricted; use copy prints
Access and use subject to review under the Access to Information and Privacy Act

4.8B19. Finding aids.

Make notes on finding aids as instructed in 1.8B17.

Inventory and file list available

Finding aid consists of contact sheets and corresponding list of captions provided by the photographer

4.8B20. Associated material.

Make notes on associated material as instructed in 1.8B18.

Photographic negatives by E.G.L. Wetmore are located at the Nova Scotia Museum

4.8B21. Accruals.

Make notes on accruals as instructed in 1.8B19.

Since the Photographic Division began transferring photographs to the archives in 1973, an average of 3 metres per year have been transferred

Make notes regarding related groups of records as instructed in 1.8B20.

Make notes regarding related groups of records within the same fonds as instructed in 1.8B20a.

4.8B23. Reference to published descriptions.

Give the place in standard lists or reference works where the description of the material is to be found. Make this note in a standard and abbreviated form.

References: Klipstein, 182 (5th state; trial proof, no. 5)

4.8B24. General note.

Use this note to record any other descriptive information considered important as instructed in 1.8B21.

Advertisement for Niagara Falls Museum pasted on verso

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