5.8 CARTOGRAPHIC MATERIALS, NOTE AREA

5.8A. Preliminary rule

5.8A1. Scope.

See 1.8A1.

(CM 7A)

5.8A2. Punctuation

Precede each note by a full stop, space, dash, space or start a new paragraph for each.
Separate introductory wording from the main content of a note by a colon followed but not preceded by a space.

(CM 7A1)

5.8A3. Form of presentation of notes.

See 1.8A4.

Ed. by Josephus Vorstius. – Introd.

Produced for the British Commonwealth Air Training Plan. – Sebert, L.M. “Canada’s first aeronautical charts and the eight-mile series.” Cartographica 23, no.4 (Winter 1986): 97-99

5.8A4. Notes relating to reproduced material.

See 1.8A5.

Diazo print made from original in Legal Surveys Branch

5.8B. Notes¹

Make notes as instructed in 1.8B and in the following subrules.

5.8B1. Source of title proper.

Specify the location of the formal title proper, if there is more than one formal title in the chief source of information (see 5.1B1). Indicate the source of a supplied title proper (see 1.8B2).

(CM 7B3)

Title taken from envelope

Supplied title based on series contents

Running title

T. p. of each volume lacking. Title from Phillips

Title and publication data from Phillips and National Maritime Museum Catalogue

Title supplied by cataloguer

5.8B2. Variations in title.

Make notes on titles borne by the unit being described other than the title proper. Also include other titles by which the unit being described has traditionally been known.

(CM 7B4)

Also known as the Chief Geographer’s series 1:500 000 and the Old geographic series 1:500 000

Cover title: New Caledonia

Title on verso: British Columbia highway and travel map

Also known as the Interim air map series

Titles of individual charts begin: Investigation of the currents
(Title proper begins: To his most gracious majesty …)

Optionally, give a romanization of the title proper.

Romanized title: Atlas Karagandinskoī oblasti
(Title proper in Russian Cyrillic script)

5.8B3. Parallel titles and other title information.

Make notes on parallel titles in another language and other title information as instructed in 1.8B3.

(CM 7B5)

5.8B4. Continuation of title.

Complete the transcription of the title as instructed in 1.8B4.

(CM 7B6 mod.)

By permission dedicated to the Honble. Hudson Bay Company; containing the latest information which their documents furnish.

5.8B5. Statement(s) of responsibility.

Make notes on statements of responsibility as instructed in 1.8B5. Make notes on variant names of persons or bodies named in statements of responsibility if these are considered to be important for identification. Include statements identifying an indirect contributor, if desired. Make notes on significant persons or bodies connected with previous editions and not already named in the description.

Copied by H.J. Cundall, L.S.

Landholders’ names added by hand. “Filled in by F.V. Hobbs … for Mr. Justice Crease, 16 October 1894.”

At head of title: The governments of the Dominion of Canada and the Province of British Columbia

5.8B6. Signatures and inscriptions.

Make notes on signatures, inscriptions, or marks, monograms, etc. If important, indicate where such signatures and inscriptions appear. Do not record the actual signature if it has already been transcribed in the description.

Ms. note signed by Clerk of the Privy council

Signed: D. Stewart Noble, C.E.

Signed: James Hector, M.C. fecit.

5.8B7. Attribution and conjectures.

Make notes on attributions, etc., as instructed in 1.8B6.

Certain authors have attributed this to Clouet
(Author added entry for Jean-Baptiste-Louis Clouet)

Distribution information added in black ink, probably at the Dept. of the Interior ca. 1920-1930 on a printed base map

5.8B8. Edition.

Make notes relating to the edition being described as instructed in 1.8B7. Give limited edition statements here including, if desired, the copy number.

(CM 7B7a)

Original maps produced by Surveys and Mapping Branch, Dept. of Energy, Mines and Resources between 1956 and 1987

Traced from original in Glover’s Office, Massey, Ont. Sept. 21st, 1893 – Top left

Base map: Northwest Territories and Yukon / compiled drawn and printed at the Hydrographic and Map Service. Ottawa : [The Service], 1939. Base map used for ms. additions, then photographed

Base map: Canada. Dept. of the Interior. Explorations in Northern Canada and adjacent portions of Greenland and Alaska. 1904

Overprinted on World aeronautical charts, ICAO 1:1 000 000 and 4 sheets on National topographic system 1:500 000.

Base maps produced by Surveys and Mapping Branch

5.8B9. Mathematical and other cartographic data.

Give other mathematical and cartographic data additional to, or elaborating on that given in the mathematical data area (e.g., grid, orientation).

(CM 7B8 mod.)

Scale departure graph: Statute miles Mercator projection

Military grid

UTM grid

North oriented to right
Prime meridians Greenwich and Washington, D.C.

Scale .1 square inches = 300,000 people

Make notes on the magnitude of celestial charts.

Limiting magnitude 3.5

For geomatic data sets, make notes about the degree of exactness with respect to the geodetic base in one of the following ways:

1. by recording the largest scale of the maps(s), chart(s) or image(s) for which the data are valid or
2. by recording the code representing the accuracy class of the item from a table of standard accuracy measures.

For geomatic data sets, give the reference ellipsoid of revolution corresponding to the shape of the earth upon which all geographic coordinate data in the item is based, if known. Give this information for other cartographic materials if considered important.

Clarke 1880

World geodetic system 1984

Fisher

Give the geodetic datum that applies to a given reference ellipsoid, if known and if considered important.

North American datum 1927

North American datum 1983

Geodetic 1949

Give mathematical data for remote-sensing images that is not already included in the mathematical data area.

Imagery recorded in discrete spectral bands with multispectral scanner (MSS) on NASA LANDSAT-1 (formerly ERTS-1). Orbital altitude 920 km (570 mi.)

5.8B10. Date(s) of creation, including publication, distribution, etc.

Make notes on dates and other details of creation, publication, distribution, etc., as instructed in 1.8B8.

(CM 7B9)

Date “1901” in pencil near eastern edge

Pencil notations appear to have been added in 1901 by R. Bell, as initials “R.B.” and date “26th Sept. 1901” appear at western edge and middle of the map respectively

Date based on comparison with other maps

Colophon date: 1507 (Date on t.p.: 1508)

5.8B10a. Date(s) of accumulation.

Make notes as instructed in 1.8B8a.

5.8B11. Physical description.

Make notes on important physical details that are not included in the physical description area, or elsewhere in the description, especially if these affect the use of the unit being described.² If the physical description area records elements prescribed by another chapter, give here the physical description elements prescribed by the current chapter, as appropriate. If the unit being described is a photoreproduction, give the method of reproduction if it is likely to affect the use of the unit being described (e.g., when it is a blueline print).

(CM 7B10a)

Map assembled from portions of Regional maps 1F, 1G and 1K

Main map is a blueline print

Full size print from 105 mm negative

Consists of manuscript, published and photocopied maps

Indicate the physical character of manuscript or other unpublished material (e.g., proof, scribe sheet, separation sheet, computer printout), or the plural of these as appropriate.

Series includes compilation sheets (pencil on tracing paper), scribed negatives, photomosaics, as well as final printed maps

If the items in the unit being described are not all of the same nature, word the qualification to indicate this.

5.8B11a. Physical condition.

Make notes on the physical condition (e.g., peculiarities or imperfections) of the unit being described, including any containers and labels, if that condition is likely to affect its use.

Upper portion lacking

Severely fire-damaged and worn

Torn along edges and folds

Make notes on material which is known to be lacking (e.g., missing sheets of a multisheet map, missing plates in an atlas, a report issued with the map(s)).

Lacks maps of North America. Maps linen backed and bound in a post- hole binder

Lacks t.p., and map 6, Hispania. Map A, Totius fluminis Rheni novissima is inserted between maps 9 and 10. Ms. additions. In box

5.8B11b. Conservation.³

Make notes on conservation as instructed in 1.8B9b.

Copy remounted and conserved

Originally issued folded. Remounted and conserved

5.8B11c. Accompanying material.

Make notes on the location of accompanying material as instructed in 1.8B9c.

Each map is accompanied by a descriptive report

Accompanied by explanatory text (5 p.). Notes by Basil Stuart-Stubbs; translation by John Gray

5.8B12. Publisher’s series.

Make notes on publisher’s series data as instructed in 1.8B10.

(CM 7B12)

Topographic maps belong to various series: France 1:40 000. GSGS 2743 – Vimy. GSGS 3062 – [France and Belgium 1:100 000]. GSGS 2364

5.8B13. Alpha-numeric designations.

Make a note of any important numbers borne by the unit as instructed in 1.8B11.

(CM 7B19)

Stencilled and stamped in lower margin: 4T2 Victoria Town

All items, including the envelope, are numbered G.B. 19-Q. Presumed to be from a series maintained by the B.C. Geographical Branch or Division

Plans numbered 4073-52-1 to 4073-52-3

C71475

Projects: P32-77, P46-78

5.8B14. Immediate source of acquisition.

Make notes on the donor or source as instructed in 1.8B12.

Transferred from the Water Management Branch, May 1981

5.8B15. Arrangement.

Make notes on the arrangement as instructed in 1.8B13.

Arranged by file number

5.8B16. Language and script. Make notes on the language as instructed in 1.8B14.

(CM7B2)

In German

Legend and notes in English and French (Title, publisher, etc., in English)

Some maps in French and some in English

In Inuktituk, English and French

Text in Turkish and English

In English and Chinese characters

In Russian Cyrillic alphabet

Most maps are in English, two in German and one in French

5.8B17. Originals and reproductions

5.8B17a. Location of originals.⁴

Make notes on the location of the original material as instructed in 1.8B15a.

This map is apparently a hand copy of a map in 5 sections prepared by James Turnbull of the Royal Engineers. The original of Turnbull’s map is in the Legal Surveys, Roads and trails series, 14T1. A copy is in the Map Collection (CM/C915)

Original maps produced by Surveys and Mapping Branch, Dept. of Energy, Mines and Resources between 1956 and 1987

5.8B17b. Availability of other formats.

Give the details of other formats in which the content of the unit being described is available as instructed in 1.8B15b.

(CM 7B16)

A microform copy of this series is available
(reels B1850-B1853)

5.8B18. Restrictions on access, use, reproduction, and publication.

Make notes as instructed in 1.8B16.

Reproductions for research purposes only

Copyright … June 1, 1978 by the Cartographic Lab, Department of Geography, Queen’s University, Kingston, Ontario

These cartographic documents cannot be reproduced without the written permission of the donor Mr. Guy Gérin-Lajoie. This restriction is in effect until June 14, 2005

5.8B19. Finding aids.

Make notes as instructed in 1.8B17.

An itemized listing is available

5.8B20. Associated material.

Make notes as instructed in 1.8B18.

(CM 7B14)

The Service de cadastre of Montréal has documents related to land management. The Service d’ingénierie also has documents related to land management. The latter documents are kept at the Service des archives de la ville de Montréal

5.8B21. Accruals.

Make notes as instructed in 1.8B19.

The map section of the Ministère des transports will transfer their maps, etc., every 10 years

5.8B22. Related groups of records in different fonds.

Make notes regarding related groups of records as instructed in 1.8B20. Also give this information at the file or item level of description if significant.

These maps link to O series correspondence in the Department of Lands, Forest, and Water Resources fonds
(Title proper of the series is Mineral titles reference maps)

5.8B22a. Related groups of records within the same fonds.

Make notes regarding related groups of records within the same fonds as instructed in 1.8B20a.

5.8B23. Reference to published descriptions.

For incunabula, and for other cartographic items, give the place in standard lists or reference works where the description of the material is to be found. Make this note in standard and abbreviated form.

(CM 7B15)

References: Barnes, F.H. “Early days of Enderby”, Okanagan Historical Society, 1935, pp. 204-207

References: Phillips 4339

5.8B24. General note.

Use this note to record other descriptive information as instructed in 1.8B21.